TravelWyoming.com Extranet Directions

 

Extranet Rules & Guidelines 

About the TravelWyoming.com Listings, Events & Deals Extranet

TravelWyoming.com provides opportunities for promoting your business to Wyoming travelers. The site features personalized business and event profile listing pages with a design that brings the most important information front and center for viewers of your profile. All of this is produced by users of the Extranet. Please read our Extranet Rules & Guidelines to ensure your understanding of this system's purpose and expectations.

System Requirements

  • Google Chrome (reccomended)
  • Internet Explorer 9+
  • Firefox
  • Safari
  • Opera

How to Log In

Enter your email address and password on the log in screen and click the "Sign in" button.

New Users


Forgot Password?

Click the I forgot my password link.

Enter your email address and click the Send password reset email button.

You will be emailed a link to reset your password from a sender called "Miles Partnership". NOTE: Check your spam folder if not initially found in inbox.

For security reasons passwords must be updated by requesting a reset. WOT staff has no way to reset passwords manually. Follow the direction above to use the I forgot my password link to reset your password.

  • Fill out the form with all required* fields and click the Submit button.
  • Once approved by WOT, you will receive an email notification and will be able to log in and submit new listings and events – click here for details on what may be listed.

Extranet Dashboard

After logging in, your dashboard will be displayed. You will use the dashboard to add new listings, events & deals and to make updates to your existing listings, events & deals.

Use the left hand navigation to move through the section screens for review and updates.

Under the DASHBOARD view you will see your Business Name, updates under What’s New and a summary of your Recently Updated Listings.

Use the tools in the top right of the header for help to –

Add a New listing, event or deal

 

Contact the Help Desk with any questions or concerns

Sign Out

Keep in mind that certain updates to your business listings and events must be approved by WOT. PLEASE ALLOW UP TO 3 FULL BUSINESS DAYS FOR APPROVAL OF ANY CHANGES TO APPEAR ON TravelWyoming.com
 

Manage Your Account

If you have more than one account under your management you may use the drop down in the top left navigation under your username to switch accounts.

Once in the appropriate account click on MANAGE at the bottom of the left navigation menu. From there you can see the users and update settings.

 

Click on USERS for the main screen to display the users on the account in a list format with Email, First & Last names and Role.

Click on SETTINGS to edit account information by clicking the edit button in the top right of the Account Information screen or use the orange Delete button to Delete the Account. Please note, once you delete an account, there is no going back. It will be deleted forever, as well as the listings, events, deals and media linked to it. 


 

ADD A NEW LISTING, EVENT or DEAL

You have the ability to add multiple business listings, events & deals under your account from your main dashboard screen.

From the DASHBOARD, click the + button in the top right of the header tools. The dropdown allows you to choose what you would like to add.

Add a New listing, event or deal

 

From the LISTINGS view, click the Create listing button on the top right.

The Add Listing form will be displayed, enter the Business Information, physical address, select your published city from the drop down menu, choose your appropriate categories and enter your description.

Categories are closely monitored by the Wyoming Office of Tourism. When selecting your categories, understand that they need to be directly related to your business. For example, a business located near a scenic byway, can NOT cateogorize themselves as a "Scenic Byway".

Please note *required fields and character count outlines.

  • Click the Create button. Your new listing is now created. You will see a “success” message at the top of the screen and you are then allowed to make edits. 

  • The page will reload showing the modules you can edit for your new listing. Follow instructions for editing a listing in this document.
  • Remember that your new listing information must be approved by WOT before it will show up on TravelWyoming.com. Please allow up to 3 business days.
  • To go back to your list view without editing, click on the LISTINGS link in the left navigation menu and you will see the added listing in the main screen.

To update additional listing information navigate to the appropriate section by clicking on the section name in the left navigation.

EVENTS

To update events navigate to the event screen by clicking on EVENTS in the left navigation. Your events will appear in a list format by default.

The listing view shows the business name, event dates and last updated date.

Use the Action buttons on the far right to Edit or Delete events. 

Please note: if you have annual events that you wish to continue promoting, please use the expired event, changing the dates and information as appropriate. This not only saves time, but improves your event page's ranking among search engines.

Remember that certain changes you make will go to an approval queue prior to publishing on TravelWyoming.com.

DEALS

To update deals navigate to the Deals screen by clicking on DEALS in the left navigation. Your deals will appear in an alphabetical list format by default. Click on the arrows next to the Title header to resort the alphabetical list.

The listing view shows the business name, event dates and last updated date.

Use the Action buttons on the far right to Edit or Delete deals.

To search your deals just enter a keyword in the search field in the top right search box such as part of the event name.

Remember that certain changes you make will go to an approval queue prior to publishing on TravelWyoming.com.

NOTE: A deal will not appear on one's TravelWyoming.com business listing unless it is assigned to that listing. 

Listings Updates

To see and edit the listings in your account, click on LISTINGS in the left menu. That will display your current listings in the main screen and designate which listings are Active with a green button and which are Expired or Inactive with an orange button.

The listing view shows the business name, address and last updated date.

Use the search field to find listings quickly. Just enter a keyword in the search field such as part of the business name.

To view or edit your listing data, click on the blue EDIT button. To delete the listing, you must first inactivate it by selecting ACTIVE and opting for INACTIVE. Then the listing can be deleted. 

NOTE: If a listing is deleted but not inactivated, it will still live on TravelWyoming.com.

To edit Business Information, Map location, Phone numbers, Emails and Websites – click the EDIT button the top right of the appropriate edit box.

This will open the edit box and display open fields to make changes. You may choose Undo in the right corner to undo changes. Otherwise click Cancel or the Save button once done.


 

PHOTOS & DOCUMENT LIBRARY

Photos and documents should first be edited in the Extranet library and can then be managed for your listing, event or deal.

To add, remove and update photos and documents click on the desired menu item in the left navigation.

Photos are displayed with thumbnail images labeled with their file name.

Click Edit in the top right corner of each photo box to update the photo caption, assign it to listings, events and/or deals.

Use the orange delete button on the top right corner of the photo to delete the photo. To add a photo use the +Upload photo button in the top right of the main screen. This function allows you to drag and drop files into the window for upload or click to choose the file from your computer. A maximum of (5) photos is allowed per listing/event.

NOTE: A photo will not appear on TravelWyoming.com unless it is assigned to either a listing or event. 

The ideal photo size for the Extranet is 1200 pixels x 675 pixels. A photo this size will display entirely.

The same functionality exists for uploading DOCUMENTS.This section is ideal for brochures, and other PDF's that are relevant to your listing.

One can also upload videos to be embedded onto their listing. A YouTube URL is required.

 

Official Traveler's Guide – Category Definitions

Only the following Extranet business listing categories go into the Official Travelers Guide. 

Watch the below video to see how quick and easy it is to ensure exposure in this free opportunity.

Art

  • Art Galleries: Consists of the display and selling of works of art (i.e. paintings, sculptures, cowboy craftsmanship).

    • Examples: Whitney Western Art Museum, National Museum of Wildlife Art

  • Theatre & Performing Arts: Performances in front of an audience, such as music, dance and drama.

    • Examples: Screen Door Porch, Atlas Theater, Casper Event Center

 

Entertainment: Opportunities include rodeos, wildlife excursions, scenic float trips, chuckwagon dinners, etc.

  • Examples: Jackson Hole Aerial Tram, Cody Nite Rodeo

 

History and Museums

  • Historic Sites: Official locations of national or state historic site status.

    • Examples: Historic Governor’s Mansion, Oregon Trail ruts, Fort Laramie National Historic site, Sheridan Inn

  • Museums: Exhibits of historical, scientific, artistic or cultural interest.

    • Examples: Buffalo Bill Center of the West, National Historic Trails Center, Wyoming State Museum

 

Guides & Outfitters

  • Guides & Outfitters: Local resources and experts who provide services for angling or hunting.

    • Examples: 307 Outfitters Fishing Guide Service., Wyoming’s Finest Outfitters, Teton Troutfitters

  • Tours: Guided tours that goes beyond the typical day of sightseeing.

    • Examples: Ecotour Adventures, Mad River Boat Trips, Grand Canyon Snowcoach Day Tour

 

Places to Stay

  • Bed & Breakfasts: Guest houses and a morning meal.

    • Examples: Teton View B&B, Robins Nest B&B, Lytle Creek Inn B&B

  • Cabins: Private cabins and/or cottages/lodges

    • Examples: Half Moon Lake Lodge, Glamping on the River, The Cabin at Antlers

  • Campgrounds & RV Parks: Places to park a camper or pitch a tent.

    • Examples: Sinks Canyon Campground, Flaming Gorge Recreation Area, Pony Soldier RV Park

  • Dude Ranches: Can range from luxurious, ranch resorts to working ranches.

    • Examples: Vee Bar Guest Ranch, Allen’s Diamond 4 Ranch, Paradise Guest Ranch, Turpin Meadow Ranch

  • Hotels, Motels & Inns: Familiar hotel chains or mom-and-pop hospitality that offer a wide variety of amenities and accommodations.

    • Examples: Historic Plains Hotel, Occidental Inn, Hotel Wolf and Restaurant

  • Resorts: High-end amenities with plenty of popular recreation nearby.

    • Examples: Jackson Hole Resort Lodging, Teton Mountain Lodge & Spa, Signal Mountain Lodge

  • Vacation Rentals: Temporarily renting a furnished home, apartment or condo.

    • Examples: The Clear Creek Group, Teton Private Residences

 

Travel Resources

  • Equipment & Gear Rentals: Can range from ATV, Kayaks, snowboarding and other rentals.

    • Examples: Westgate Ski and Sports, Outdoor Adventure Rentals at the Saratoga Hot Springs Resort

  • Information & Welcome Centers: Locations assisting travelers throughout the state with information on destinations, attractions and events.

    • Examples: Southeast Welcome Center, Summit Information Center

  • Transportation:  Services include airports and car rentals.

    • Examples: Cheyenne Regional Airport, Enterprise Rent-a-Car

For more information contact:


Chris Hauser
Brand Integration Sr. Coordinator
307-777-2839
E-mail Chris

 

If you are interested in purchasing a Featured Listing or additional exposure on TravelWyoming.com, please contact Jim Wilkinson with Miles at [email protected] or 225-364-9846 to discuss advertising opportunities.

Miles Partnership Enhanced Listing Opportunities
2017 Miles Partnership Digital Partner Program Webinar from Vimeo.